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PRIVACY NOTICE

Last updated: October 2025

1. Introduction

Omnifactory® is part of the University of Nottingham, a data controller registered with the UK Information Commissioner’s Office (registration number Z5654762).

This Privacy Notice explains how we collect, use and protect any personal information obtained through this website (www.omnifactory.com).

We are committed to protecting your privacy and handling your information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws.

2. Who We Are

Omnifactory® is a research and innovation facility within the University of Nottingham’s Institute for Advanced Manufacturing.

Our postal address is:
Omnifactory, Institute for Advanced Manufacturing
University of Nottingham
University Park
Nottingham NG7 2RD
United Kingdom

If you have any questions about this notice or how we handle your personal data, please contact: dataprotection@nottingham.ac.uk

3. Information We Collect

The Omnifactory website is primarily an informational site. We collect minimal personal information.

(a) Information you provide directly:

If you contact us via email (by clicking an email link on our website), we will receive the personal data you choose to include in your message, such as:
 

  • Your name

  • Email address

  • Any other information you provide in the body of your email
     

This information is used solely to respond to your enquiry.

(b) Cookies and website analytics:

Like most websites, we use cookies and analytics tools to understand how visitors use our site and to improve its performance.

Cookies are small text files stored on your device. They do not identify you personally. We use:
 

  • Essential cookies – required for the website to function properly.

  • Analytics cookies (e.g. Google Analytics) – to collect anonymised, aggregated data about site usage such as page views, device type, and location (by country/region).
     

You can control or delete cookies through your browser settings. For more information, see our Cookies Policy (or link to your cookie banner if applicable).

4. How We Use Your Information

We use personal data only for the following purposes:
 

  • To respond to your enquiry or request.

  • To maintain and improve the website’s performance, usability and security.

  • To produce anonymised usage statistics for reporting and improvement.


We do not:
 

  • Use your information for marketing purposes.

  • Share your information with third parties for commercial use.

  • Conduct automated decision-making or profiling.
     

5. Legal Basis for Processing

Under the UK GDPR, we rely on the following legal bases:
 

  • Legitimate interests – to respond to enquiries and manage our relationship with stakeholders.

  • Consent – for the use of optional cookies (you can withdraw consent at any time).
     

6. Data Sharing and Transfers

Your personal data will not be sold or rented.

We may share it with trusted University of Nottingham service providers who support our IT and communications systems, subject to appropriate data protection agreements.

Data may be stored or processed outside the UK/EEA, but only where adequate safeguards (such as UK adequacy regulations or standard contractual clauses) are in place.

7. How Long We Keep Your Information

We retain email correspondence for as long as necessary to handle your enquiry and in line with the University’s data retention policies. Typically, this is no longer than 12 months after the correspondence ends, unless required for ongoing collaboration or legal reasons.

8. Your Rights

Under data protection law, you have the right to:
 

  • Access your personal data.

  • Correct inaccuracies.

  • Request erasure (in certain circumstances).

  • Restrict or object to processing.

  • Withdraw consent for cookies (where applicable).

  • Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been mishandled.
     

For further information, visit the ICO website.

9. Changes to this Privacy Notice

We may update this Privacy Notice occasionally. The most recent version will always be available on this page, with the date of last update clearly shown.

Contact:
For general data protection enquiries, please contact the University’s Data Protection Officer:
dataprotection@nottingham.ac.uk
+44 (0)115 951 5151

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